Guest lists and RSVPs

Your guest list lives inside each site. To start adding guests, open your site from the dashboard and click Guests in the sidebar.

1. 1Click the “Add Guest” button at the top of the page.
2. 2Fill in their Full Name (this is the only required field).
3. 3Optionally add their email, phone number, and mailing address.
4. 4Note any dietary restrictions (like “vegetarian” or “nut allergy”) so you can plan ahead.
5. 5Use the Notes field for anything else you want to remember about this guest.
6. 6Click Save, and they are on the list!

Tags let you group your guests however makes sense for you — “Family”, “Friends”, “Work”, “Book Club”, you name it. They become really powerful when you combine them with access control or event visibility. Access control guide

To create and manage tags, click the “Manage Tags” button on the Guests page. This opens a collapsible section where you can:

• Create a tag — Type a name and pick from 10 color options (red, orange, yellow, green, cyan, blue, purple, pink, gray, and teal).
• Edit a tag — Click any existing tag pill to change its name or color.
• Delete a tag — Click the X on a tag. It will be removed from all guests who had it.

Once you have tags, you will see them as selectable pills when adding or editing a guest. Each guest can have as many tags as you like.

As your list grows, the search and filter tools at the top of the page help you find who you are looking for instantly.

• Search — Type any part of a guest’s name or email to narrow the list.
• Sort — Toggle between A-Z and Z-A ordering.
• Filter by tag — Use the tag dropdown to show only guests in certain groups. You can select multiple tags at once. A “Clear filters” button appears when any filter is active.

When a filter is active, the page shows “Showing X of Y guests” so you always know how many results you are looking at.

When you create an event with RSVPs enabled, your guests can respond right from your site. You can track every response from the RSVPs page in your site dashboard.

The RSVPs page shows:

• Tabs for each event — If you have multiple events, switch between them to see who responded to which.
• Response counts — A summary of how many guests said attending, declined, or maybe.
• Guest details — Each RSVP includes the guest’s name, email, their response status, any dietary restrictions they mentioned, and any message they left.
• Plus-one counts — If you enabled plus-ones for an event, you will see how many extra guests each person is bringing.

When a guest visits your site and goes to an event page, they will see a simple RSVP form. Here is what the experience looks like for them:

1. 1They choose their response: Attending, Maybe, or Declined.
2. 2They enter their name and email.
3. 3If you enabled plus-ones, they can indicate how many additional guests they are bringing.
4. 4They can add any dietary restrictions or leave you a personal message.
5. 5They check a small consent box and submit.

If guest sign-in is enabled on your site, the guest’s name will be filled in automatically, so they do not have to type it again.

If you have set up guest tags, you can control which groups of guests see each event. When creating or editing an event, look for the Visibility setting at the bottom of the form.

• Everyone (default) — All visitors can see the event.
• Specific tag groups — Only guests with matching tags will see the event on your site. Everyone else will not know it exists.

This is perfect when you are hosting separate events for different groups — like a family-only gender reveal and a friends baby shower. Each group only sees the events meant for them.

For an extra layer of personalization, you can require guests to sign in when they visit your site. This way, Biraea knows who they are and can tailor the experience — auto-filling their name on forms and showing them only the content meant for their group.

To turn it on, go to the Guests page and toggle “Require Guest Sign-in”. When enabled:

• Guests search for their name when they first visit.
• They create a simple password the first time (or log in if they have visited before).
• Their name auto-fills on RSVP forms, meal train sign-ups, and other forms.
• They only see pages and events that match their tags.